Department

Legal & Compliance

Employee Type

Probationary

Job Responsibilities

• Office Organization: Maintain a clean and well-organized office environment, including managing office supplies, equipment, and inventory.
• Administrative Support: Provide administrative support to ensure the efficient operation of the office, including managing phone calls, emails, and scheduling appointments.
• Document Management: Assist in the creation, editing, and distribution of various documents, reports, and presentations.
• Record Keeping and Management: Responsible for ensuring accurate and organized record-keeping and management of important documents such as contracts, case files and other legal documents.
• Filing Processes: Filing of documents with the appropriate court or administrative bodies, either electronically or in person.
• Calendar Management: Schedule and coordinate meetings, appointments, and events, and manage calendars for team members.
• Correspondence: Draft, proofread, and distribute correspondence, emails, and reports as needed.
• Travel Arrangements: Coordinate travel plans, accommodations, and itineraries for team members.
• Meeting Support: Prepare meeting materials, take meeting minutes, and provide logistical support for meetings and conferences.
• Guest Support: assist visitors and guests of the department, ensuring a positive and professional experience during their visit.
• Research: Conduct research on various topics and compile information for reports and presentations.
• Expense Management: Assist in the tracking and management of expenses, reimbursements, and financial records.
  
  

Qualifications

• Bachelor’s degree in Business Administration, Office Management, Legal Management, or related field.
• At least 2 years of experience in an administrative or assistant role, preferably in a legal or compliance environment.
• Familiarity with legal research, documentation, and filing processes.
• Strong organizational and multitasking abilities to manage legal and compliance schedules, meetings, and documentation.
• High level of discretion and confidentiality in handling sensitive legal information.
• Proficiency in MS Office (Word, Excel, PowerPoint), document management systems, and familiarity with legal databases.
• Attention to detail.
• Ability to work independently.
• Ability to handle pressure and prioritize tasks effectively.
  
  

Experience Range Range (Years)

2 - 3 years

Job posted on

2024-10-07

Please refer to job description.