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About the Role - Key Responsibilities

• Strategic Sourcing & Supplier Relations
• Identify, evaluate, and negotiate with suppliers, vendors, and production partners to meet both administrative and creative project needs.
• Build and maintain strong supplier relationships to ensure high-quality service, competitive pricing, and reliable partnerships.
• Scout and source vendors for photoshoots, event venues, production houses, videographers, photographers, talent agencies, and PR materials.
• Ensure all procurement aligns with creative project deadlines and budget constraints.

Procurement Process & Compliance

• Oversee procurement activities to ensure efficiency, transparency, and adherence to audit, BIR, and company policies.
• Maintain and update supplier records, contracts, and pricing agreements.
• Prepare and process purchase orders and procurement documents, ensuring smooth transactions.

Cost Analysis & Business Alignment

• Conduct cost analyses to secure the best value for purchases while maintaining high creative standards.
• Work closely with internal teams, including creative, production, and accounts, to align procurement with project goals.
• Ensure all purchases contribute to the agency’s ability to deliver outstanding campaigns.

Sustainability & Ethical Procurement

• Ensure compliance with legal and ethical procurement practices.
• Monitor supplier performance and ensure timely payments for smooth business relationships.

Other Responsibilities

• Maintain a supplier database, continuously identifying new vendors and sourcing opportunities.
• Stay updated on industry trends to recommend innovative solutions for campaign needs.
• Perform other duties as assigned by the Admin and Finance team.

Qualifications

Minimum Qualifications

• Bachelor’s degree in any field (Business, Marketing, Advertising, or related fields preferred).
• At least 2 years of experience in procurement, purchasing, or supplier management, ideally in a creative, marketing, or media agency.
• Strong negotiation and relationship management skills.
• Proficiency in English and Filipino for clear communication with vendors and internal teams.
• Analytical mindset with the ability to evaluate supplier proposals for cost and quality.
• Ability to work under tight deadlines and manage multiple procurement needs for simultaneous projects.

Nice-to-Have

• Experience in creative production procurement (e.g., sourcing props, production teams, location scouting).
• A passion for creativity and an understanding of how procurement supports marketing and advertising campaigns.

Please refer to job description.