• Verify the accuracy and completeness of documents, ensuring they meet the quality standards and requirements.

• Provide support during internal and external audits, specifically in the provision of necessary QMS documents and records.

• Conduct reviews of QMS documents to identify any required revisions or updates.

• Oversee the lifecycle of documents, including creation, revision, distribution, and archiving, ensuring all documents are properly categorized and stored.

• Process received DRAS requests and post documents to SharePoint.

• Maintain and update the database of all QMS documents.

• Process requests for the retrieval of documents and job files.

• Prepare a Records Transfer List/master list for records subject to transfer to off-site records storage.

• Review inactive records that are subject to disposal and coordinate with respective departments for approval.

• Follow up on the closure of disposed records and maintain the Certificate of Destruction (as applicable).

• Maintain an up-to-date inventory of records.

• Ensure timely processing of billing from off-site records storage.

• Conduct supplier evaluations related to records management.

• Check labels of files and boxes to ensure compliance with retention periods and disposal dates.

• Oversee records management for AFF Warehouse, specifically for Finance and Accounting records.

• Provide training and support to staff related to document and records control procedures and systems.

• Assist in the implementation of new document management systems and procedures.

• A graduate of any 4-year course (fresh graduates with high potential may apply).

• Keen attention to detail and organizational skills.

• Proficient in MS Office (Word, Excel, PowerPoint).

• Strong proficiency in English communication (both written and verbal).

• Amenable to work in Sucat, Paranaque.

Additional Information:

• Only qualified applicants will be contacted.

Please refer to job description.