JFC's Operations Assistant is responsible for the following:

Visitor and Communication Management

• Welcome visitors, address inquiries, and direct them to relevant units.
• Manage phone calls for Area/Regional Managers.
• Coordinate meetings and maintain daily itineraries.

Document Management

• Establish and maintain filing systems for documents.
• Track incoming and outgoing official documents.
• Route memos and documents to appropriate recipients.

Reporting and Administrative Support

• Draft and compose memos for managers.
• Type and consolidate reports (monthly, quarterly, etc.).
• Ensure office cleanliness and orderliness.
• Schedule and maintain meeting rooms.
• Prepare snacks for meetings.

Financial and HR Support

• Monitor cash advances, liquidations, and reimbursements.
• Handle phone billings and hotel/airline bookings.
• Coordinate Management Trainee orientation schedules.
• Prepare contracts and coordinate performance appraisals.

JOB QUALIFICATIONS:

• Must be a graduate of secretarial or any business-related course with knowledge of typing and filing; proficient in word processors/computer applications.
• At least 2 years of experience performing similar function/position.
• Willing to be assigned in Ortigas, Pasig (Hybrid working set-up)

Please refer to job description.